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Archives Fellow

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Posting Details

Position Information

Position Title Archives Fellow
Type of Position Administrative
Job Function

The Barnard Archives and Special Collections offers two fellowships working under the supervision of the Director and Associate Director of the Archives and Special Collections.

These fellowships will provide hands-on experience in an academic institutional archives and special collections. Material types that the Fellows may work with include institutional papers, manuscripts, photographs, A/V, and born-digital collections inclusive of web archives.

Department Library - Archives
Reports to Title Director of Archives and Special Collections
Full or Part Time Part Time
Number Of Months 9
Work Schedule

10 hours/week. We are open Monday-Friday, 10 AM – 6 PM.

Position End Date (if temporary) 05/31/2018
Posting Number 2017 -00970- AS

Position Summary Information

Essential Duties Summary

Particular emphasis, this year, will be placed on collections management and processing. In the summer of 2018, the Barnard Archives will move its office and collections into the newly constructed Milstein Center. Collections management and processing work may include:

+ paper and digital processing
+ assisting on revision of ArchivesSpace documentation
+ legacy data cleanup
+ usability and accessibility assessments on ArchivesSpace, digitalcollections.barnard.edu, and/or archives.barnard.edu.

As part of this work, Fellows may expect to arrange, describe, accession and appraise records; digitize collections and create metadata; coordinate and develop instruments for testing usability and accessibility; and carry out preservation strategies.

According to the Fellows’ interests, they may also:
+ assist with performing research and reference to both onsite and remote researchers
+ create exhibits and digital projects
+ gain exposure to and contribute to the development of grant planning
+ plan and propose outreach projects such as curricular planning, work with student groups, or assist with workflows for student work deposits into Academic Commons

We also encourage the Fellows to propose and develop a project of their own, and we will work to support those endeavors within our capacity and infrastructural constraints.

The overall structure of the fellowship will be determined by the Fellows in conjunction with the Directors of the Barnard Archives. Other duties may be determined by the Fellows in conjunction with the Directors. It will be the discretion of the Fellows, with the support and guidance of the Directors, to determine what activities within the Barnard Archives are interesting areas for them to explore in terms of their own professional development paths.

In your cover letter, please describe your professional interests, why you are interested in working with the Barnard Archives and Special Collections, and what you might like to accomplish or learn during the fellowship. Address your cover letter to Shannon O’Neill and Martha Tenney.

Knowledge, Skills, and Abilities

Preferred demonstrable skills include: desire to work both collaboratively and independently, excellent organizational, research, and communication skills, and strong attention to detail.

Required Qualification Summary

Must be currently enrolled in a graduate-level program in archival management or library sciences.

Must be available to work weekdays.

Must make commitment to work, on average, 10 hours of work a week, with time off for Winter and Spring vacation.

Preferred Qualification Summary
Physical Demands Summary
Salary Range $25/hr, up to $900.00 allocated to each fellow for professional development support

Posting Detail Information

EEO Statement

Barnard College is an Equal Opportunity Employer. Barnard does not discriminate due to race, color, creed, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other legally protected basis, and to the extent permitted by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.

Open Date 08/22/2017
Close Date
Open Until Filled Yes
Additional Information

The Barnard Archives and Special Collections are comprised of over 450 distinct collections. We document the history of the College and collect special collections materials that relate to broader issues of Feminism; Women’s, Sexuality, and Gender Studies; and Dance; and advance the mission of the College by collaborating in teaching and learning.

The Barnard Archives and Special Collections recognizes that both our institution and the U.S. archives profession are predominantly white and acknowledges, in the language of Bergis Jules, the failure of care around the legacies of marginalized people in the Barnard Archives. Our collections document—through both the presence and absence of records—histories of exclusion and marginalization of students, faculty, and staff of color as well as disregard and displacement of Black, Latinx, and indigenous people. We commit to work that is reparative, redistributive, equitable, and anti-oppressive, which centers voices, knowledge, and memory-making practices historically excluded from the archival record. Our Library’s community agreements (https://library.barnard.edu/find-books/guides/BLAIS/20170504) describe some of the ways in which we are committed to upholding values of inclusivity and anti-oppression, privacy, and support.

Our offices are accessible to individuals with mobility disabilities. We have bathroom facilities available for all genders.

While employed at Barnard, you will be given access to the Library’s resources.

As a point of transparency, we anticipate that we will move our office and collections in June of 2018. For much of this fellowship, all of our collections will be located in an off-site, retrievable storage facility.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents