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Senior Programs Assistant

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Posting Details

Position Information

Position Title Senior Programs Assistant
Type of Position Support Staff
Job Function

To provide secretarial, computer-related, and administrative support for the Director of the Athena Center for Leadership Studies and other Athena Center staff.

Department Athena Ctr, Leadership Studies
Reports to Title Director, Athena Center for Leadership Studies
Full or Part Time Full Time
Number Of Months 12
Work Schedule
Position End Date (if temporary)
Posting Number 2017 -00953- AS

Position Summary Information

Essential Duties Summary

1. Manage current calendar for the Director, including scheduling and confirming all appointments, handling logistics for off-campus meetings and conference calls, and other duties associated herewith.

2. Handle routine Center billing and financial needs including contract with multiple consultants, invoicing, purchase orders, and credit card reconciliations. Assist Associate Director in the maintenance of the Athena Center budget.

3. Provide a high level of customer service to callers and visitors to the Athena Center. Answer phone inquiries received by the Athena Center. Direct calls to staff as appropriate.

4. Handle logistics for all Athena Center events and meetings. Arrange for room reservations, lead outreach efforts, order food and handle other administrative needs for wide range of Athena Center events. Assist in arrangements for the Athena Center Advisory Board and Leadership Council meetings, held twice per year. Send notices and invitations, monitor attendance, prepare written materials, and provide reports as needed.

5. Handle written and email correspondence as instructed by the Director of the
Athena Center and other staff, including correspondence with faculty and staff of the College, donors, Leadership Lab instructors, students, and others. Coordinate the execution of the monthly Athena Center newsletter and other mass communications.

6. Maintain data bases, registration system and other on-line resources as needed for Athena Leadership Lab, Athena Scholars Program, Athena Center communications, and Athena Center events. Update website and social media on a consistent basis.

7. Follow department policies and procedures for maintaining and continually improving the functioning of the Athena Center for Leadership Studies office so that the office is neat, orderly and welcoming to visitors; that communication through phone, email, fax, mail and express mail services is thorough and timely; that the office is adequately staffed at all times; and that supplies and equipment necessary for the smooth operation of the center are in place and replenished as necessary. Responsible for calling in repairs in a timely manner. Work closely with Facilities and Purchasing to ensure that deliveries of supplies and furniture, and relocation of files and equipment, are completed in an orderly and timely fashion.

8. Perform other duties and work on other projects as assigned. This includes working to support the Director, and other staff as appropriate and required.

Knowledge, Skills, and Abilities

• Strong computer skills including accurate and rapid word processing skills; ability to use a registration system and mailing list database; spreadsheets; desktop publishing; web software; email.
• Ability to perform financial paperwork and other administrative tasks related to payment of bills, budget and billing.
• Strong organizational skills with attention to detail.
• Excellent oral and written communication skills, including ability to proofread, and edit documents.
• Ability to focus and work quickly, to handle multiple tasks and set priorities. Must be able to work calmly and with flexibility under pressure and with frequent interruptions.
• Ability to work both independently and collaboratively.
• Ability to relate effectively and positively with students, alumnae, donors, parents, staff members, faculty members, and colleagues both in person and over the phone.
• Maturity, sensitivity, tact, judgment, and ability to maintain confidentiality.
• Ability and willingness to work outside of regular business hours when necessary for the Center.

Required Qualification Summary

• Bachelor’s degree required
• 3-5 years’ experience as an administrative assistant and/or scheduler, preferably in a higher education, public service, or corporate settings.
• Experience with MS Office required plus willingness and ability to learn additional computer programs as needed

Preferred Qualification Summary
Physical Demands Summary
Salary Range $29.72/hr

Posting Detail Information

EEO Statement

Barnard College is an Equal Opportunity Employer. Barnard does not discriminate due to race, color, creed, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other legally protected basis, and to the extent permitted by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.

Open Date 08/07/2017
Close Date
Open Until Filled Yes
Additional Information

This is a Local 2110 grade 10 position.

Internal Local 2110 applicants must apply within the five-day posting period from the date specified above to receive preferential consideration.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents